Position: Support Service Unit HR Administrator
Reports to: SSU HR/Fin Manager
Location: Athens
Post conditions: Full-time
Duration: 3 months (with possible extension)
MSF Mission
MSF is an international, independent medical humanitarian organisation. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. We are a non-profit, self-governed, member-based organisation.
MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of more than 67,000 people.
Context
MSF Greece was founded in 1990 and is a partner of MSF Spain within the OCBA (Operational Centre Barcelona – Athens) network. MSF Greece supports MSF’s global field operations as well as activities in Greece and Balkans region. The office consists of four big departments 1. Fundraising and Communications, 2. Human Resources, 3. Finances and Resources and 4. Support to the Medical Operations Department, the MSF GR association and a number of independent projects supporting the organization’s social mission.
At Médecins sans Frontières (MSF), we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. Our diversity fuels our innovation and connects us closer to our beneficiaries and the communities in which we work. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, ethnicities, religions, beliefs, and ability status and all other diversity characteristics.
The Support Service Unit is especially dedicated to undertake fully specific administrative and financial tasks concerning the function of MSF operations in Greece. Its aim is to enhance the quality and efficiency of MSF response to the needs of the populations MSF is assisting in the country.
Main purpose
The SSU HR Administrator undertakes all the administrative procedures deriving from the implementation of the Greek Labor legislation and MSF internal policies aiming to contribute to the role of MSF as responsible employer.
Main responsibilities
Undertakes all required administrative processes deriving from the Greek Labor legislation aiming to support proper implementation:
· Manages employment contract related processes, updating the software of the Greek Labor Authorities
· Registers information to the Ergani software according to the Greek legislation requirements
· Monitors the accuracy of the data entered in the system and reconciles information with other sources (payroll software etc.)
· Provides other required support on Greek labor law and consultation to MSF operations in Greece when required.
· Maintains the official annual leaves book as per the Greek legislation, and follows up to obtain proper validation and signatures.
· Ensures the enrollment of employees to the medical coverage plan and monitors coverage.
· Maintains personnel files
· Links with HR Departments of the OCs in order to retrieve accurate information on data collected
· Reporting relative data
Requirements
Essential
· Bachelor’s Degree in Business Administration or other studies
· Minimum one (1) year of working experience in a Human resources department in a related position
· Good Knowledge of Greek Labor Law and experience in payroll
· Experience with MSF or other NGO’s
· Experience with HR Software (Pylon)
· Experience in entering information to the Ergani software is essential
· Very good command of Greek and English both oral and written.
· Computer literate (Windows Word and Excel, internet)
Desirable
· Master’s Degree in Human Resources Management
· MSF experience is a plus
Competencies
· Identification with MSF
· Cross-cultural Awareness & Flexibility
· Emotional Self-Control
· Quality & Results Orientation
· Planning & Organizing
· Internal User and/or End Beneficiary Orientation
· Teamwork & Cooperation
Post Conditions
· Full time position
· Annual gross salary: According to MSF Salary Policy
· Private insurance
To apply
Please submit your CV and a Motivation letter in English under the reference “SSU ADMIN” by email to: [email protected]
Closing date: 22/11/2020
Only applications with CV and Motivation Letter will be considered.
All applications will be treated in strictest confidentiality.
Only shortlisted candidates will be contacted.
At MSF, we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. Our diversity fuels our innovation and connects us closer to our beneficiaries and the communities in which we work. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, ethnicities, religions, beliefs, and ability status and all other diversity characteristics.
