Administrative Associate

  • Freelance
  • Athens
  • Posted 5 μήνες ago

Lighthouse Reports pioneers collaborative journalism and creates spaces to make it happen. These spaces are newsrooms built around critical topics – migration, climate, conflict, corruption – that serve multiple platforms, crossing borders, languages and formats. The newsrooms provide editors, tools, specialists and resources to working journalists with the results reaching the public on Europe’s leading media outlets. We chose not to be a publisher so we can channel our energy and resources into collaborations. We lead complex transnational investigations that blend freedom of information laws and money trails with emerging techniques like open source and data science. Lighthouse is evolving into the most effective adaptor to connect journalistic coalitions and power accountability and change.


About you
You are likely to have worked in the non-profit space previously and collaborated with international teams. You will be familiar with reporting requirements in the non-profit sector and have some experience of working with budget holders. You will be adept at record keeping and are organised and motivated. You are mission-driven and care about the contribution your talent and hard work can make to a small team attempting big things in the world.


On a typical day
We start work at 10 and the option is there to use the office or work remotely. Our team is spread across several countries but we have people we work with all over the world. You can have your coffee and check your email, we rely on Slack and use other messaging platforms depending on what suits individual projects. We communicate across different channels and there’s always plenty of interesting discussions to follow.

As far as the financial aspect of the role is concerned you would need to record or issue invoices and update our Drive folders. You will also be responsible for helping us track expenses and income across our spreadsheets and on accounting software. You will need to become familiar with our activities per project/newsroom and be able to use online tools to produce reports for the management team, our Supervisory Board and donors. Training will be provided on all tools.

With support from our consultant CFO you will draft financial reports for our funders, design annual or project budgets, work on forecasts etc.
There’s also a strong administrative aspect to the role. Our managerial team and newsroom participants travel inside and outside Europe, and you will be responsible for making travel arrangements, from hotels and tickets to restaurants and anything else that is necessary. At least once a year, we also organise an all-hands meeting where your event management skills will be needed. Identifying appropriate venues to host the meetings, arrange for catering and everything else that comes with it. As soon as you start to get more familiar with the way Lighthouse Reports works, you can then take part in drafting competitive grants proposals, follow and build a calendar of journalism awards for entries and keep track of all the journalistic output from our participating partners, both for our records and the Lighthouse website.



  • Keep track of all operations, funding and budgets for each project/newsroom
  • Support some aspects of accounting management (review transactions, journal entries, invoice, reconciliation etc)
  • Prepare budgets, financial reports and/or forecasts
  • Help in the development of reports for management or donors
  • Keep updated records and take part in drafting funding proposals
  • Prepare and monitor project and publications calendar



  • Knowledge of accounting and financial processes (budgeting, financial closure, reporting etc.)
  • Familiarity with SaaS and some exposure to accounting software
  • Familiarity with business (non-profit especially) principles and operations
  • Expertise in MS Excel (creating spreadsheets and using advanced formulas)
  • Comfortable working with diverse teams
  • Exceptional English communication skills
  • Attention to detail and strong organisational skills
  • Genuine interest in human rights, international media and public policy



  • A competitive salary
  • Flexible working arrangements
  • A top of the range laptop


Apply here.

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